The first AI-native platform built for government real estate procurement. Stellar Lease Management connects requesting agencies, state property officers, and the private real estate market in a single end-to-end workflow — from initial space requisition through RFP publication, AI-scored proposal evaluation, and fully executed lease.
Stellar Lease Management connects three parties that have never shared a common platform — the agency that needs space, the state property officer who manages procurement, and the landlords and agents competing to serve them.
An agency project manager creates a structured Space Requisition that specifies exactly what space they need and under what terms. The requisition is submitted to DOA/DGS and enters a tracked six-stage pipeline: Draft, Submitted, Inventory Check, Bidding, Evaluation, Awarded.
The Division of General Services (or equivalent state authority) receives all incoming requisitions and manages the procurement process. The property officer first checks whether existing government-owned inventory can fulfill the need before opening any RFP to external bids.
Registered landlords and commercial agents browse all open RFPs and respond with structured, data-complete proposals. Every submission is immediately queued for AI scoring — no manual intake, no email attachments, no inbox delays.
State and federal agencies spend months evaluating lease proposals through a process that relies on manual scoring, disconnected spreadsheets, and email chains between procurement officers, agency directors, and legal counsel. The result is slow decisions, inconsistent scoring, and procurement records that are nearly impossible to audit.
When a procurement decision gets challenged, agencies have no reliable audit trail to defend it. When a lease expires, no one is automatically notified. When a landlord submits a proposal, it sits in an inbox until someone acts on it.
Stellar Lease Management replaces that entire broken process with a single integrated platform where every requisition, proposal, score, and decision is tracked, timestamped, and defensible.
When a landlord submits a proposal, the scoring engine analyzes it automatically across ten criteria drawn from government procurement standards. Each criterion carries a configurable weight. Every score is logged with a written reasoning summary for full audit traceability.
When proposals close, the scoring engine evaluates every submission automatically. Property officers see a side-by-side comparison across every criterion with weighted totals and a ranked recommendation — no manual math, no subjective interpretation.
The system also generates a written Award Justification Narrative explaining why the top-ranked proposal was selected, citing specific scores and tradeoffs. This narrative is available to auditors and oversight bodies on demand.
| Criterion (weight) | PROP-001 1200 Capitol Mall |
PROP-002 901 H Street |
PROP-003 3400 Bradshaw Rd |
|---|---|---|---|
| ⭐ Overall Score | 87/100 | 85/100 | 70/100 |
| Scoring Breakdown | |||
| 📍 Location & Access. (15%) | 90 | 96 | 55 |
| 📐 Space & Specs (14%) | 88 | 82 | 79 |
| 💰 Financial (14%) | 85 | 72 | 95 |
| 🛡️ Safety (12%) | 82 | 91 | 61 |
| 🌐 Technology (10%) | 87 | 95 | 62 |
| 🏗️ Condition (9%) | 95 | 88 | 71 |
| 🌿 Environmental (8%) | 91 | 94 | 48 |
| 📋 Lease Flex (7%) | 78 | 65 | 90 |
| ⚡ Emergency (6%) | 83 | 90 | 65 |
| 🤝 Community (5%) | 88 | 93 | 54 |
| 🏆 Recommendation | ✓ Recommend Award | — | — |
Stellar Lease Management links every stakeholder and every stage of the procurement process in a single system of record — from first requisition to final payment.
Agencies create structured space requisitions that flow directly into the DOA/DGS review queue, with real-time pipeline tracking from draft through awarded lease.
Every submitted proposal is scored automatically across 10 weighted criteria. Scores are calculated with full rationale logged, ranked, and ready for review the moment bidding closes.
Property officers maintain a live registry of government-owned buildings and available space. Before opening any RFP externally, the system checks for internal inventory matches to minimize unnecessary procurement.
Automated alerts notify agencies at 180, 90, and 30 days before lease expiration. No lease expires without a renewal workflow already underway.
Monitor the status of every required document across all active proposals — Certificates of Occupancy, insurance, LEED certificates, structural assessments — with RAG-color alerts for missing or expiring items.
Portfolio-level dashboards show cost per square foot trends, invoice and payment status, statewide occupancy utilization, vendor evaluation history, and procurement cycle-time metrics.
Each party gets a dedicated, role-based view of the data and actions relevant to them — and every action in every portal updates the shared procurement record in real time.
Submit and track Space Requisitions, review AI-scored proposals, manage active leases, monitor renewal deadlines, and view occupancy and utilization data — all without a spreadsheet.
Oversee all incoming agency requisitions, check state-owned inventory for matches, open RFPs to external bidding, review AI scoring results, configure criteria weights, and generate auditable procurement reports on demand.
Browse all open government RFPs, submit structured proposals with full property data and required documents, receive automated scoring feedback in real time, and manage all government tenancy submissions from one portfolio dashboard.
When a landlord submits a proposal, the Stellar Lease Management scoring agent immediately evaluates it across all 10 weighted criteria. It parses proposal documents, cross-checks submitted data against public records, and generates a ranked score with a written justification for every criterion — in minutes, not weeks.
The agent runs continuously. It monitors active leases, flags upcoming expirations, and initiates renewal workflows without waiting for a procurement officer to check a calendar. Every action is logged with a timestamp and a reasoning summary, giving agencies a complete, defensible record of every procurement decision — ready for any audit.
Request a WalkthroughMonitoring 3 open RFPs across 4 agencies
Parsed 14 proposal documents in the last 24 hours
Generated ranked scores and justifications for all 14 submissions
Matched 1 incoming requisition against state inventory — possible fit found
Flagged 2 active leases expiring within 90 days — renewal workflows initiated
Cross-referenced 8 landlord submissions against public records and crime data
All scoring decisions logged with full audit trail and timestamp