Hospitality & Events

greatEvent

Patented Real-Time Booking. Meet EVA.

greatEvent is the first platform to combine a patented Real-Time Booking engine with EVA, a 24/7 AI agent that replaces search forms entirely. EVA converses with planners, surfaces the right venues and vendors in seconds, and closes bookings that typically take 60 to 90 minutes in under 10. Hotels connect directly through their Property Management System, eliminating OTA commissions of up to 15%.

Request a Demo Visit greatEvent.com

<10

Min to Book

15%

Commission Saved

24/7

EVA Available

Patent Claims

EVA: Live Activity

greatEvent agent, active across all channels

Westfield Corp Annual Gala CONFIRMED

300 guests · Jun 14 · Venue + 6 vendors booked in 8 min

Rodriguez Wedding PLANNING

180 guests · Aug 3 · EVA matched 4 venues in seconds

Tech Summit 2026 Dinner CONFIRMED

450 guests · Sep 22 · All vendors locked, BEO sent

Maryland TEDCO Awards Gala VENDOR CHECK

320 guests · Catering contract pending signature

The Problem

Event Booking Is Still Broken for Everyone

Planning an event means navigating an entirely manual, fragmented process. Planners search across Google, rating sites, hotel brand websites, and friend recommendations just to build a shortlist. Hotels field unqualified inquiries through sales managers who spend hours on bookings that often go nowhere. Service providers, including caterers, photographers, DJs, and florists, have no efficient channel to reach customers and pay high acquisition costs to stay visible.

Meanwhile, hotels pay OTAs commissions of up to 15% on every booking. Sales teams chase leads for 60 to 90 minutes per inquiry. Venue spaces sit underutilized. And no one has built a single platform that solves all three sides of this problem, until now.

15%

OTA commissions hotels pay on every booking to middlemen

90 min

Time a hotel sales manager spends on a typical event booking inquiry

High

Customer acquisition costs for caterers, photographers, and florists with no direct booking channel

Platforms before greatEvent that integrated venue + all service providers in a single booking flow

Meet EVA

Replacing Search Forms With Conversation.

EVA is greatEvent's 24/7 AI agent. Instead of asking planners to fill out forms and wait for callbacks, , asking the right questions about event type, guest count, date, location, and budget, then surfacing the best venues and vendors in real time. No search fields. No inbox delays. No back-and-forth.

EVA operates outside business hours, captures leads at 2am, handles venue inquiries across all event types, and hands off fully-qualified, structured bookings to hotel sales managers ready to confirm. What used to take a hotel team 60 to 90 minutes now closes in under 10.

See EVA in Action

💬

Conversational Discovery

EVA chats naturally with users, asking the right questions to understand event type, size, date, location, and , no forms to fill out.

🔍

Intelligent Venue Matching

Surfaces the best-fit hotels and venues in real time based on the conversation. No search fields needed, no waiting for a sales manager to respond.

🤝

Vendor Coordination

Automatically connects planners with available caterers, photographers, DJs, florists, and other providers matched to the specific event.

📅

Always-On Availability

EVA handles inquiries 24/7. Leads captured outside business hours arrive fully qualified, with all event details structured and ready for confirmation.

Intellectual Property

A Patented Platform, Not Just Software

greatEvent's Real-Time Booking technology is protected by patent. The platform's core capabilities , from live availability to AI-driven budget optimization, are proprietary, giving the company defensible competitive advantages that cannot be replicated by traditional booking tools.

Patent Claim 01

Real-Time Venue Availability

A dynamic interface displaying live availability of event spaces for instant online booking. Hotels connect directly through their Property Management System, enabling real-time inventory without manual updates or third-party aggregators.

Patent Claim 02

Automated Vendor Engagement

A system that automatically connects event hosts with service providers, including photographers, caterers, and entertainers, based on live availability and event relevance. The first platform to integrate all service provider categories directly into the booking flow.

Patent Claim 03

Group Communication Channel

A messaging platform embedded within the system, enabling real-time communication among all event stakeholders, including planners, hotel staff, and vendors, from inquiry through post-event close, all in one place.

Patent Claim 04

AI-Driven Budget Optimization

A predictive analytics engine generating budget estimates and personalized vendor suggestions, delivered through EVA. The system learns from booking patterns to surface recommendations that fit both the event scope and the client's budget ceiling.

Platform Design

One Platform. Three Stakeholders Served.

greatEvent is built as a three-sided marketplace, simultaneously solving real problems for event planners, hotels, and service providers. Every booking on the platform creates value for all three parties at once.

Event Planners

From Fragmented Search to Confirmed Booking in Minutes

Event planners and meeting professionals no longer need to search across Google, rating sites, and hotel websites. EVA handles the discovery process conversationally and delivers curated options instantly.

EVA guides the process from first conversation to confirmed booking
Real-time visibility into venue availability across all connected hotels
All service providers , including caterers, photographers, DJs, and florists, in one platform
Budget estimates and recommendations generated automatically by AI
Timeline, guest management, and billing all centralized post-booking

Hotels & Venues

Eliminate OTA Commissions. Close Bookings in Under 10 Minutes.

Hotels connect directly to greatEvent through their existing Property Management System, enabling real-time inventory availability and direct bookings that bypass OTAs entirely. Sales teams spend their time confirming bookings, not chasing leads.

PMS integration with major hotel brands, inventory updates automatically
Saves up to 15% in OTA commission fees on every group booking
Bookings finalized in under 10 minutes, down from 60 to 90 minutes standard
Eliminates unqualified leads, EVA pre-qualifies every inquiry
Optimize room blocks alongside event space bookings simultaneously

Service Providers

The First Direct Booking Channel Built for Event Vendors

Caterers, photographers, DJs, florists, and videographers have never had a direct channel into the event booking flow. greatEvent is the first platform to integrate all service provider categories, giving vendors qualified leads at the exact moment a planner is ready to book.

First online platform to integrate service providers directly into booking flow
EVA surfaces providers to planners at the moment of booking, reducing CAC
Availability-based matching eliminates unqualified inquiries
Contracts and payments managed through the platform
Portfolio and ratings visible to planners without paid advertising

Before & After

How Event Booking Changes With greatEvent

The current event booking process runs through Google, OTAs, phone calls, and email chains between unconnected parties. greatEvent collapses it into a single, direct, AI-guided workflow.

	Traditional Process	greatEvent + EVA
Discovery	✗ Google, rating sites, phone calls, asking friends	✓ EVA converses with the planner and surfaces curated options in seconds
Venue Availability	✗ Call the hotel, wait for a sales manager to check the calendar	✓ Real-time live availability through direct PMS integration
Time to Book	✗ 60 to 90 minutes of back-and-forth per inquiry	✓ Bookings confirmed in under 10 minutes
Service Providers	✗ Separate searches, emails, and contracts for each vendor	✓ Caterers, photographers, DJs, florists matched and booked in one flow
Hotel Revenue	✗ 15% OTA commission on every group booking	✓ Direct booking channel, zero commission to middlemen
After-Hours	✗ Leads lost after business hours with no coverage	✓ EVA captures and qualifies leads 24/7

Built For

Every Category of Large-Scale Event

greatEvent serves every category of event, from corporate conferences to weddings and government seminars, with the same real-time booking infrastructure and AI coordination throughout.

Corporate Events

Conferences, trade shows, product launches, annual galas, and executive retreats. EVA handles room blocks alongside , optimized in one booking.

Social Events

Weddings, anniversaries, milestone birthdays, and graduation celebrations. Venue matching, full vendor coordination, and guest management in one place.

SMERF Events

Social, military, educational, religious, and fraternal events with specific group requirements, budget constraints, and multi-room coordination needs.

Government

Agency conferences, seminars, and government-hosted events requiring compliant vendor sourcing, group room management, and audit-ready documentation.

Platform Capabilities

From First Inquiry to Final Billing

greatEvent manages the complete event lifecycle in a single connected system , replacing the spreadsheets, email chains, and fragmented vendor relationships that define current industry practice.

Real-Time Venue Matching

Live inventory through direct PMS integration. Planners see actual availability, not cached data, and initiate bookings directly from the platform without a phone call.

Integrated Vendor Network

The first platform to integrate catering, photography, entertainment, floral, and AV vendors directly into the booking flow. All sourced, coordinated, and contracted from one system.

PMS Integration

Proprietary interface integrating with Property Management Systems of major hotel brands. Hotels sell inventory directly through greatEvent as a booking channel, eliminating OTA reliance.

Group Booking Optimization

Room blocks and event space booked simultaneously. Rooming lists, BEO generation, and group room management handled within the same platform workflow.

Guest Management

Digital invitations, RSVP tracking, dietary preferences, seating assignments, and automated , managed within the platform alongside venue and vendor logistics.

Budget and Post-Event Analytics

AI-generated budget estimates at booking, real-time spend tracking, consolidated vendor invoicing, and post-event performance reporting with attendance data and vendor ratings.

Validation & Momentum

Backed, Partnered, and Built by Operators

greatEvent was founded by someone who owned and operated hotel properties for over a decade. The platform's design comes from firsthand knowledge of where the booking process breaks down, and exactly what it takes to fix it.

TEDCO Investment

$500,000 Venture Fund, Maryland economic development

Strategic Partnership

Leonardo Worldwide, MediaConnect integration, live venue imagery

Founder Background

20+ years hotel ownership + FINRA AI/predictive analytics leadership

Subscription Revenue

Recurring monthly and annual subscriptions from hotels, banquet halls, and service providers for platform access and visibility.

Commission Revenue

Transaction-based commission on bookings facilitated through the , significantly lower than OTA rates for hotels.

Advertising Revenue

Premium placement and featured listings for service providers and venues seeking greater visibility in EVA's recommendations and search results.

The Agent Behind the Platform

EVA Doesn't Just Answer Questions. She Books Events.

Traditional event booking software gives planners tools. EVA gives them outcomes. She converses, qualifies, matches, coordinates, and hands off structured bookings, without a human in the loop until it's time for a sales manager to confirm.

EVA was built by a team that has operated hotel properties, built AI surveillance systems at FINRA, and exited a fintech company to a NYSE-listed acquirer. The platform reflects two decades of knowing exactly where the event industry's inefficiency lives, and designing directly around it.

Request a Walkthrough

EVA: Event Virtual Assistant

Active Across All Channels

Handling inquiries across voice, chat, and web for connected hotel partners

Matched 3 venues to a 180-guest corporate inquiry in under 30 seconds

Coordinated caterer, photographer, and DJ availability simultaneously for a wedding booking

Captured and qualified 2 after-hours , handed to sales manager fully structured

Finalized a 300-person corporate gala booking , BEO generated automatically

Hotel partner saved 15% by routing group directly through greatEvent, bypassing OTA

Zero search forms submitted. Every inquiry handled through EVA conversation.