A unified workforce orchestration platform that manages the entire contingent staffing lifecycle in one place. VeltrixONE connects state agencies, managed service providers, and staffing vendors through intelligent workflows that automate requisition management, candidate scoring, compliance monitoring, timesheets, and invoicing from a single, cloud-native system.
Faster time-to-fill with AI-driven candidate scoring
3
Stakeholder portals: Agency, MSP, and Vendor
100%
Audit-ready: every action logged and traceable
AWS
Cloud-native infrastructure with enterprise-grade security
Platform Overview
One Platform for the Entire Contingent Workforce Lifecycle
State governments, enterprises, and managed service providers have historically managed contingent staffing across a fragmented web of email threads, spreadsheets, and disconnected vendor portals. Compliance gaps go undetected until audits, candidate screening is manual and slow, and no single stakeholder has a complete view of program health.
VeltrixONE replaces that fragmentation with a single, intelligent platform. Agencies submit requisitions through structured workflows. MSPs manage vendor ecosystems with real-time SLA tracking. Vendors submit candidates, track placements, and submit invoices through a self-service portal. And an AI layer continuously scores candidates, monitors compliance, and surfaces risks before they become operational problems.
Contingent staffing and SOW engagements
End-to-end from requisition to invoice
AI scoring, compliance automation, and analytics
Role-based portals for all stakeholder types
Workflow: Requisition to Placement
1
Agency Creates Requisition
Skills, budget, timeline, approval workflow
2
MSP Routes to Vendors
Tiered vendor selection, SLA clock starts
3
Vendors Submit Candidates
Resumes, certifications, compliance docs
4
AI Scores and Ranks Submissions
NLP resume matching, skill taxonomy, performance data
Payroll-ready approvals, discrepancy detection, full audit trail
Stakeholder Portals
Every Role Has Its Own Intelligent Workspace
VeltrixONE delivers a tailored experience for each participant in the contingent workforce ecosystem. Every portal is connected in real time so actions in one flow instantly to the others.
Agency (Client) Portal
Hiring managers and procurement officers get a real-time command center for every workforce need. Create requisitions, track pipeline progress, review AI-scored candidates, and approve timesheets without leaving one unified workspace.
Create structured requisitions with skills, budget, and location
Multi-level approval workflows aligned to agency policy
Review and compare AI-scored candidate submissions
Integrated interview scheduling with calendar sync
Timesheet review and expense approval
Spend analytics and vendor performance dashboards
MSP Portal
Program managers run high-volume vendor ecosystems from a single command center. Tiered vendor management, real-time SLA enforcement, consolidated spend analytics, and automated audit trails give MSPs the oversight they need at any scale.
SLA tracking embedded across every requisition stage
Consolidated cross-client analytics and reporting
Automated compliance audits and exception escalation
Invoice routing, discrepancy flagging, and approval workflows
Purchase order management with full financial visibility
Vendor Portal
Staffing suppliers and consulting firms get a transparent, self-service workspace to compete for opportunities, track candidate progress, and manage all billing in one place. Less back-and-forth, faster placements, and a clear view of standing within the program.
AI-assisted job matching to surface the best-fit opportunities
Streamlined candidate submission with resume and document upload
Real-time visibility into submission status and interview schedules
Automated compliance alerts for expiring documents
Timesheet entry and expense submission workflows
Invoice management and payment status tracking
AI and Automation Engine
Intelligence That Runs Across the Entire Lifecycle
VeltrixONE's automation layer doesn't just notify users of problems. It detects them, flags them, scores them, and in many cases resolves them before a human ever needs to intervene.
Resume Scoring
AI-Driven Candidate Matching
Natural language processing interprets each resume beyond keyword matching, extracting skills, certifications, experience depth, and contextual indicators. The scoring model maps these against the role's specific requirements using a standardized skill taxonomy, then weighs candidates against historical placement performance data. The result is an objective, ranked shortlist that helps hiring teams spend time on the right candidates rather than screening volume.
Discrepancy Detection
Automated Integrity Checks
The discrepancy engine continuously reviews candidate and vendor submissions for inconsistencies. Certification records are checked against required credentials for each role. Employment histories are analyzed for gaps or anomalies. On the financial side, invoices are reviewed against approved timesheets for rate deviations, duplicate entries, or billing irregularities. Issues surface as flagged items in the MSP workflow rather than appearing as audit findings months later.
Compliance Automation
Real-Time Compliance Monitoring
VeltrixONE tracks expiration dates for every critical document across the entire vendor and candidate pool: IDs, visas, certifications, background checks, and E-Verify records. A visual RAG (Red-Amber-Green) dashboard provides an immediate view of compliance health across all active engagements. Automated reminders reach stakeholders before deadlines, and workers cannot be scheduled in credential-dependent roles until documents are renewed and verified.
Predictive Analytics
Workforce Intelligence and Forecasting
Analytics dashboards go beyond historical reporting. Vendor performance trends identify which suppliers consistently deliver quality candidates and meet SLAs. Time-to-fill predictions use pipeline data and historical patterns to estimate staffing timelines for critical roles. Workforce demand forecasting analyzes requisition patterns and seasonal trends to anticipate future staffing requirements, giving clients and MSPs the intelligence to allocate resources and adjust vendor tiers before gaps materialize.
Platform Capabilities
Every Module of Workforce Management, Fully Connected
VeltrixONE covers the complete contingent workforce lifecycle through purpose-aligned modules that share data in real time, eliminating the reconciliation work that plagues multi-system environments.
Requisition Management
Agencies create detailed job requests with required skills, budget, location, and engagement terms. Multi-level approval workflows route requisitions through the right authorization chain before they reach vendors, and a full pipeline view tracks progress from submission through onboarding.
Candidate Management
Vendor submissions land in a structured review interface showing availability, credentials, and AI match scores side by side. Hiring teams can compare candidates, advance them through interview stages, and initiate offer workflows with e-signature directly from the platform.
Placement Tracking
Every active worker placement is tracked with full assignment details, employment type, status, and timeline from creation through expiry. Filters across vendor, agency, and cost center give MSPs and agencies instant visibility into who is deployed, when assignments end, and where renewals are needed.
Timesheets and Expenses
Contractors submit hours through a structured timesheet workflow that routes to agency approvers and then to MSP review. Multi-client views let MSPs process high-volume timesheet queues efficiently. Approved hours flow directly into invoice generation and integrate with downstream payroll systems.
Invoicing and Purchase Orders
Vendors submit invoices tied to approved timesheets or SOW milestones. The system automatically checks invoiced amounts against approved rates and flags discrepancies for MSP review before they reach the payment cycle. Purchase order management maintains a complete, audit-ready record of all financial commitments.
Spend Analytics and Audit
Consolidated budget dashboards show total allocated spend, cumulative usage, remaining budget, and utilization risk by placement. Variance analysis tables break down allocated versus actual spend at the individual placement level. Overpayment risk gauges and monthly trend charts give MSPs the financial governance tools to catch problems before they escalate.
Agentic Intelligence
The VeltrixONE Engine Manages Your Program Continuously
Traditional vendor management systems are passive ledgers. They record what happened and produce reports when asked. VeltrixONE's orchestration engine is active: it monitors every open requisition, scores every incoming submission, checks every compliance document, and routes every exception through the right workflow before a program manager needs to intervene.
The same engine tracks SLA performance across the entire vendor pool. When a supplier falls behind on response times or submission quality, the system flags the deviation, adjusts routing priority, and surfaces the pattern in the vendor performance dashboard so MSPs can act before it becomes a program-level risk.
Monitoring 47 active requisitions across 8 client agencies
AI scored 34 candidate submissions; top 9 flagged for agency review
SLA compliance at 94% across all active vendors
3 vendor compliance documents expiring within 14 days, alerts sent
Invoice INV-4477 flagged for rate discrepancy, escalated to MSP
7 new requisitions auto-routed to preferred vendors
Onboarding workflows triggered for 2 newly approved placements
Architecture and Security
Cloud-Native Infrastructure Built for Government Workloads
VeltrixONE is deployed within a secure AWS environment designed for the performance and compliance expectations of state agencies and large enterprise programs. The platform uses a layered architecture that separates the user interface, business logic, data management, and AI automation layers, allowing each to scale independently.
Security is enforced through role-based access control at every layer. Every action taken within the platform is captured in comprehensive, immutable audit logs. Data at rest is encrypted using AWS-managed encryption for RDS and S3. Data in transit is protected by TLS 1.2 encryption across all interfaces. Authentication is handled through Keycloak with OAuth2 and SSO support for agency-level identity policies.
React frontend with Java/Spring backend and Python AI services
MySQL for transactional data, DynamoDB for high-velocity event processing
AWS Textract for document parsing, S3 for encrypted file storage
Dev → QA → UAT → Production deployment pipeline with CloudWatch monitoring
Integrations
Connects to the Systems You Already Use
VeltrixONE is designed to fit into the existing enterprise technology ecosystem. REST APIs support real-time bidirectional data exchange with ERP, HRMS, payroll, and identity systems. Webhooks notify external platforms of key events. Prebuilt connectors reduce implementation time for the most widely used enterprise applications.
SAP
Oracle
Workday
ADP
Keycloak / SSO
Outlook Calendar
E-Signature
State Payroll Systems
Ready to Modernize Your Contingent Workforce Program?
VeltrixONE replaces fragmented vendor management tools with one intelligent platform that automates the entire contingent workforce lifecycle, from requisition through invoice, with AI working at every stage.
